Legal
Privacy Policy
Effective date: 1 September 2026
1. Introduction
Talent Owl Ltd ("we", "us", "our") is a private limited company registered in England and Wales with company number 17228798, whose registered office is at 29 Derwent Court, Ripponden, Sowerby Bridge, HX6 4JE, United Kingdom.
This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website, engage our consultancy services, or interact with us as a candidate. It is issued in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. What Data We Collect
We may collect and process the following categories of personal data: contact details you provide (name, email address, phone number, company, and message content) through our contact forms and correspondence; professional information relevant to recruitment and consultancy engagements, such as your CV, employment history, qualifications, and interview notes; and limited technical data collected automatically when you visit our website, such as IP address, browser type, and pages viewed.
3. How We Use Your Data
We use your personal data to: respond to enquiries and provide our consultancy and recruitment services; assess candidates and share candidate information with clients where you have given consent; administer engagements, contracts, and fees; comply with legal obligations, including right-to-work checks; and improve our website and services based on aggregated usage data.
We do not sell your personal data to third parties, and we do not use it for automated decision-making without appropriate safeguards.
4. Lawful Basis for Processing
Depending on the context, we process personal data on the basis of: your consent (for example, submitting a candidate profile to a client); the performance of a contract with you or your employer; our legitimate interests in operating and improving our business, provided these are not overridden by your rights; and compliance with legal obligations to which we are subject.
5. Who We Share Data With
We share personal data only where necessary: with clients, in the context of recruitment or consultancy engagements and only with your knowledge or consent; with professional advisers and service providers (such as IT hosting, accounting, and legal advisers) who are bound by confidentiality; and with regulators or law enforcement where required by law.
6. Data Retention
We retain personal data only for as long as necessary for the purposes described in this policy. Candidate data is generally retained for up to 24 months after our last interaction, so we can consider you for future opportunities, unless you ask us to delete it sooner. Client engagement records are retained in line with UK statutory and tax requirements.
7. Your Rights
Subject to UK data protection law, you have the right to: access the personal data we hold about you; request correction of inaccurate data; request erasure of your data where there is no compelling reason to retain it; object to or restrict certain processing; data portability; and withdraw consent at any time where processing is based on consent.
To exercise any of these rights, please contact us at hello@talentowl.co.uk or by post at our registered office. We will respond within one month. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority.
8. Data Security
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse, including access controls, encryption in transit, and strict confidentiality commitments from everyone who works with us.
10. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. Any updates will be posted on this page with a revised effective date. Please check back periodically.
11. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us: Talent Owl Ltd, 29 Derwent Court, Ripponden, Sowerby Bridge, HX6 4JE, United Kingdom. Email: hello@talentowl.co.uk. Phone: +1 (802) 896-5754.